Upload AI Resources

To generate accurate, context-aware content, the AI Writing Assistant relies on AI resources you upload for each document. These resources serve as the assistant’s reference materials - its domain-specific knowledge library.

You can upload documents in a variety of formats such as PDF, DOCX, TXT and other supported media formats from the AI Resources tab.

Before you begin

Make sure:

You’ve created the document through Document Assembly and opened it in the Editor.
Your files are ready to upload.

Note 1: AI resources are document-specific. When you duplicate the document that contain AI resources, the duplicated document will not inherit those resources.

Note 2: Only Source documents can have AI resources. Target documents rely on the Source document’s resources.

To upload AI resources:

In the Editor, go to the AI Resources tab at the top.
Click Add New (make sure the single-session editing mode is enabled)
From the file picker, select the file and click Open.
The upload begins immediately. While the file is processing, the status displays as Under Processing.

Note: Only one file can be selected at a time for upload. To upload multiple AI resources, compress them into a .zip file first.

Once complete, the status updates to Ready. Click the refresh icon next to the Add New button to refresh the upload status. The file is now available for the AI Writing Assistant to reference.

Supported file types

You can upload the following file types:

Documents: .pdf, .docx, .txt
Audio: .mp3, .wav, .m4a, .ogg
Video: .mp4, .mov, .avi
Images: .jpg, .png, .gif
Web: .html

Info: Upload only files relevant to your document’s subject matter to keep outputs accurate and focused.

File upload requirements

When uploading AI resources, make sure each file meets the size described below.

Maximum file size

All uploaded files must be 12 MB or smaller, regardless of format.

Note: If your file exceeds 12 MB, compress it before uploading.

Uploading multiple files

To upload multiple files at once, you can combine them into a .zip archive.
Requirements for ZIP uploads:
- The ZIP file must be 12 MB or smaller.
- The archive must not contain any folders.
- All files must be placed at the top level of the ZIP.

Manage uploaded files

To download or delete a file:

In the uploaded files list, locate the file to delete and click the More actions (⋮) menu on the right.
Select Download or Delete.

Note: Use authoritative AI resources for accurate outputs

The AI Writing Assistant generates content only from the AI resources you upload. To ensure accurate, consistent, and trustworthy outputs, upload authoritative and unambiguous resources for each product.

Avoid uploading:

Multiple versions of the same material that describe the same operation differently
Outdated, draft, or deprecated instructions alongside approved content
Resources that apply to different product variants or firmware versions without clear labeling

If the uploaded resources contain conflicting instructions for the same operation, the AI may be unable to generate content or may return a validation error.

Best practice:
Upload the most recent, approved resources that reflect the intended product configuration. Where multiple versions are required, clearly scope them by product model, revision, or version.

What’s next?

After uploading AI Resources, return to the Document Editor. Locate the content blocks with pre-filled prompts indicated by the icon - these are your starting points for generating content with the AI Writing Assistant.

To proceed, see:

Generate content with the AI Writing Assistant

Before you begin