Rearrange or reorder content in document editor

The Rearrange mode allows you to move and reorder content blocks to different positions of the same document. 

In Rearrange mode you can:

• Move an entire section (parent block), including all its nested blocks (child blocks), by selecting its heading
• Reposition individual blocks one at a time
• Duplicate content to another position in the same document
• Undo any move or copy in a single step

Enter Rearrange mode

Click Rearrange in the left action bar. The editor switches from the document view to a condensed list, where every content block collapses to a single row.

The Rearrange button in the left action bar.

What you see in Rearrange mode

In Rearrange mode, every content block collapses to a single row. Reading left to right, each row shows:

• A checkbox for selecting the block
• A type badge indicating whether the block is a heading (H1 to H6), text (T), or a table
• The content ID as the identifer of 
• An eye icon for previewing the block's content on hover
• A globe icon marking the block as global content
• The applied paragraph style name
• A preview of the block's opening line

Heading rows show two additional elements on the right:

• A child count showing how many blocks are nested beneath the heading
• A chevron for collapsing or expanding the section

The diagram below identifies each element in a heading row.

Select content

Select a whole section (Parent block)

Select a heading's checkbox to select the heading and every block nested beneath it. The right panel shows the total number of items selected and lists their content IDs.

Select individual blocks

Select the checkbox of any child block that is not a parent block (heading) to add it to your selection. Blocks you select this way must sit next to each other in an unbroken run. You can extend the run at either end and remove blocks from either end, one at a time.

Clear a selection

Select a heading's checkbox again to deselect the section. Select an individual block's checkbox again to remove it from the run.

Reorder (move) content to a new position

1. Select the heading or blocks you want to move.
2. Click Cut (the scissors icon) in the right panel.
3. Scroll to the position where you want the content to go. Available positions appear as a + marker between blocks.
4. Click the + marker to move the content there.
   

Insertion points appear as a plus marker between blocks. Hover to see the Insert here tooltip.

Cancel a move

While a move is pending, the Cut button shows an X badge. Click Cut again to cancel and clear the selection.

Copy content to another position

Copying works the same way as moving, except the original content stays where it is.

1. Select the heading or blocks you want to copy.
2. Click Copy in the right panel.
3. Scroll to the position where you want the copy to go.
4. Click the + marker to place the copy there.

Locked content (Global)

A globe with a padlock means the block's content is locked for editing in this document. This is common for global content that is shared across several documents and maintained centrally.

Locked blocks can still be reordered. The padlock refers to editing the text inside the block, not to its position in the document.

Undo a move or copy

A completed move or copy counts as a single step in the document's history. Click Undo in the left action bar to reverse the whole operation in one action, however many blocks were involved.

Leave Rearrange mode

Click Rearrange again, or click the X badge on the Rearrange button, to return to the editor. Your changes remain in the document.

Rearrange mode applies to the document you are working in. It turns off automatically when you leave the document, so the next document you open starts in the editor.